Client Event with exhibition and conference for over 1300 participants

Destination: Munich, Germany

Number of participants: 1367

Target group: Customers and press from over 18 countries

Our services at a glance:

  • Sourcing, booking and branding of the event location
  • Hotel procurement and administration of hotel allotments
  • Delegate registration and management
  • Transfer logistics
  • Management of conference rooms for 34 meetings in different languages
  • Co-ordination of catering, hospitality, security, decoration and equipment
  • Management of the evening event with entertainment
  • On-site support and co-ordination during set-up and the event
  • Overall control of the entire event inclusive of project- and budget control

Major challenges:

We had a little less than six months to co-ordinate more than 70 service providers inclusive of 10 hotels, manage exhibition, conference and catering at the M,O,C congress centre, design and control an evening event for 1,300 participants and manage logistics for hotels, transfers and ground staff. We accepted the challenge and were rewarded with an event that surpassed all expectations.

Most rewarding experience:

Looking at the celebrating masses during our own pre-Oktoberfest at Löwenbräukeller confirmed the promises that the well-attended exhibition and workshops had already made: the event was an outright success.

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